Tour Cash Management: Track Every Dollar From Field to Office
Our tour operator software manages cash registers, field collections, hotel desk payments, and daily reconciliation from a single financial dashboard. No more missing money.
What happens without it?
Cash collected in the field doesn't match what's recorded — and nobody knows why
Multiple registers (office, hotel desks, guides) with no centralized tracking
End-of-day cash reconciliation takes hours and still has discrepancies
No visibility into who collected what, when, and from which customer
Currency conversion errors when handling EUR, USD, GBP, and TRY in the same day
Guide and driver cash handovers are based on trust — not verified records
How TourOperation changes the game
Multi-Register Cash Tracking
Create separate registers for office, hotel desks, guides, and drivers. Every transaction is logged with amount, currency, source, and responsible person.
Real-Time Collection Monitoring
See live cash positions across all registers. Know instantly how much cash each team member is carrying in the field.
Multi-Currency Support
Handle EUR, USD, GBP, TRY, and more. Automatic daily exchange rate updates keep your books accurate.
Automated Reconciliation
Match collections against bookings automatically. The system flags discrepancies so you can resolve them before they become problems.
Cash Handover Workflow
Guides submit their daily collection via the app. Office staff verify and accept the handover — creating a complete audit trail.
Financial Reports & Export
Daily, weekly, and monthly cash reports with full drill-down. Export to Excel or send directly to your accountant.
How It Works
Define Your Registers
Create registers for each cash point — main office, hotel desks, individual guides, and drivers. Set opening balances and currency preferences.
Record Transactions
Every payment, collection, and expense is recorded against the appropriate register. The mobile app makes field entry instant.
Reconcile Daily
At the end of each day, compare expected vs. actual cash per register. Approve handovers and close the day with confidence.
Review & Report
Pull up cash flow reports by period, register, person, or currency. Spot trends and prevent losses before they grow.
Built for these businesses
“We were losing track of €500-1000 per week in field collections. After switching to TourOperation's cash management, our reconciliation is spot-on every single day.”
Lisa Thornton
Sunset Bay Cruises