Tour Guide & Team Management: Organize Your Crew Effortlessly
Schedule guides, assign drivers, track availability, and manage your entire field team from one tour management system. No more WhatsApp group chaos.
What happens without it?
Scheduling conflicts when two tours are assigned the same guide or driver
WhatsApp messages get buried — critical assignment changes are missed
No visibility into guide availability, days off, or language skills when planning
Payroll errors because guide work hours and tour counts are tracked manually
Last-minute cancellations leave tours without a qualified guide
How TourOperation changes the game
Visual Staff Scheduling
Drag-and-drop calendar shows all guides, drivers, and vehicles on a single timeline. Spot conflicts instantly and reassign with one click.
Skill-Based Assignment
Filter team members by language, certification, vehicle license, and tour expertise to find the perfect fit for every departure.
Automatic Notifications
Guides and drivers receive their assignments, pickup lists, and route details automatically via app notification or WhatsApp.
Availability & Leave Management
Team members update their own availability. The scheduler respects days off, part-time status, and maximum working hours.
Performance & Payroll Reports
Track tours completed, hours worked, customer ratings, and tips per guide. Export payroll-ready reports at month-end.
How It Works
Add Your Team
Create profiles for guides, drivers, and support staff with their skills, languages, certifications, and contact details.
Set Availability Rules
Define working hours, days off, and maximum tours per day. Team members can update their own availability via the mobile app.
Auto-Assign or Manual Control
Let the system suggest optimal assignments based on availability and skills, or take full manual control when you prefer.
Monitor & Adjust in Real Time
Track who's on which tour right now, handle last-minute swaps, and keep the entire team informed automatically.
Built for these businesses
“We went from a nightmare spreadsheet to a clean visual schedule. Scheduling 15 guides across 8 daily tours now takes 10 minutes instead of an hour.”
Emma Richardson
Heritage Walking Tours